As part of our application process, candidates must provide 3 reference letters. Since we need to ensure the letters are legitimate and undoctored, they must be sent in directly by the reference and not uploaded by the applicant.

To facilitate this, we currently use the invitation functionality to allow our applicants to send invitations to the reference's email addresses. The references then create an account in SmartSimple and submit a reference form with the letter from within their portal.

Unfortunately, this adds a significant workload as we need to manage three additional users for every applicant. The bulk of support requests we get during the competition are regarding issues with account creation, passwords, and accessing the system.

In order to streamline this, it would be extremely helpful to have functionality that allows an applicant to enter a name and email address on their L1 application, and have that trigger an email to that address with a link to a simple form with a few fields and a PDF upload box. When submitted, the uploaded PDF and fields would be stored on that application.