Hide columns in the global user lookup list view
Add the ability to hide specific columns in the global user lookup list view settings. This would allow admins to include fields (e.g., a unique ID) in the lookup view so users can search by them, without displaying those fields in the list view.
- Go to Global Settings
- Users > Lookup List Views
- Edit the default user lookup list view
- Select a column and add a toggle button to “Hide Column” here (similar to List views)
Anto John
shared this idea
AdminJohn Fulton
(Director of Product Management, SmartSimple, Foundant Technologies)
responded
Thanks for the clarification, this is a valid use case. Today, the lookup list view for users is global (i.e. configurable, but will be the same view for all users). One option would be to offer more flexibility to support more dynamic list views with conditions to support this use case. This would be an enhancement. We will monitor interest to revisit this priority.
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Anto John
commented
The user lookup view is used across multiple UTAs and includes both student and staff users. In our case, we need the ability to search for and accurately identify a student using a unique identifier such as the SISID.
However, if we add this ID field to the lookup list view, it will also expose similar identifiers for staff (e.g., employee IDs), which raises confidentiality concerns. These values are not appropriate to display to end users.
To address this, we need the ability for users to enter a SISID in the search field to locate the correct student, without having that ID field visible in the lookup results. This ensures accurate search functionality while maintaining data privacy and a clean user experience.