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Edit payment tracking to account for returned checks or funds to allow for $0 owed to the grantee

In the Payment Tracking section, it would be helpful to be able to account somehow for returned funds. The work around just looks as if we did not pay the original amount instead of showing a zero balance in terms of payment.

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Leslie Bremar shared this idea  ·   ·  Report…  ·  Admin →
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  • Mariah Williams commented  ·   ·  Report

    Hi Leslie - We have this same issue, but we do have a work-around I'd like to share.

    For a grant payment sent and then subsequently returned, we enter a negative payment of the amount returned (call it "returned" or "void" in the payment number field) and then when we re-issue the payment we enter a new payment. It ends up looking like there were three payments on one installment.

    If we rescind a grant after it's been approved for payment, we do a similar thing and enter a negative installment, zeroing out the amount due on the request without removing the original approved payment.

    Mariah